Monday, November 28th, 2016
Let Your Admin Do the E-file Tracking
Sometimes, inside busy CPA firms, partners and managers do too much of what the admin team should be doing (led by a qualified firm administrator).
Sometimes, inside busy CPA firms, if you have the right admin team, they can do so much more than mindless, routine duties.
If you do not have the right admin team, that’s your fault.
E-filing (and tracking the e-filing) is a great example. When it is their responsibility, they take it very seriously and are sticklers for following policy.
Here’s what some experienced firm administrators had to say when asked about their e-file tracking process:
Sarah Galley, Firm Administrator, Pohlman & Talmage CPAs, Inc.
Our admin is responsible for this process. They ensure we receive the signed 8879 forms back and then they file the returns. We track these using GoFileRoom. If we are having trouble getting an 8879 form back they track the client down. We try to keep the partner out of it.
Tammy Boring, Firm Administrator, Snyder & Company
Our admin staff does all of our e-filing of both returns & extensions. We use GoFileRoom, so all of our due date monitoring is done through there.
Karen Farino, Firm Administrator, Pasquesi Sheppard, LLC
Efiling the tax returns is done by the partner. Extensions are e-filed by partners and staff. Our admin staff releases tax returns to e-file once 8879s are received, then they check for the acceptance. Extensions are also checked by admin staff for acceptance. Everything is tracked in CCH Practice. We rely on the information in CCH and have never had a problem. We also check the e-file system for rejections and any returns that are in the e-file system but haven’t been released just to make sure.
- "Accuracy builds credibility."