Archive for the ‘Retreats’ Category

Wednesday, April 23rd, 2014

To Keep Top Talent At Your CPA Firm, Ask Them To Stretch

You arrive at the office on Friday morning and immediately you hear the news from one of your partners, your firm administrator or the HR director….. “Sally gave her notice late yesterday afternoon!”

Sally has become a key person on your team. She had just been promoted to Supervisor and was not only building some strong client relationships, the younger team members were requesting to be assigned to her jobs.

Yes, she got a great offer from another firm, an offer that was almost too good to be true. And, yes, you have been stalling on promoting her to manager because you already have 12 managers and are not sure what the future truly holds for her at the firm. You have delayed talking to her about all this and even though she has been asking questions about her career path.

How do you replace her? You are thinking about the recruiter fees you will be paying to get someone with her experience. WAIT…. don’t you have an internal mobility plan?  If not, you should begin one now.

Although promoting from within is a common practice inside of firms, I often hear, “we don’t have anyone ready to handle her accounts, no one is experienced enough.”

Before you go outside to hire, consider asking your Seniors to stretch a little and fill the role of Supervisor. Ask your associates to stretch a little and fill the role of Senior. You get the idea.

Your best performers (at whatever level) are looking for career advancement and career development. They will step-up and go above and beyond if you present the opportunity. They are waiting for you to ask and they don’t want you to bring a stranger in from the outside.

Besides, your own internal candidates already know your culture, procedures and quirks. Give them a chance. You might be surprised at how eager they are to stretch…. if you give them the opportunity.

 

 

  • Success is due to our stretching to the challenges of life. Failure comes when we shrink from them.
  • John C. Maxwell

Thursday, April 10th, 2014

Effectively Using Your CPA Management Consultant

Old School:

The traditional way a CPA firm finds and uses a management consultant is to ask around and find out who other firms are using or identify someone they have heard speak at a management conference then hire them to facilitate the partner retreat.

The firm has budgeted a certain amount for the retreat facilitation and after the retreat, the consultant moves on to other engagements and the firm often does not want to spend the money to have them do follow-up work or assist with implementation and accountability

New School:

Find a consultant that you think fits your firm, based on size, service lines, people needs, partner problems, etc. You find these people by hearing them speak but also by assessing them in relation to their writings, use of social media, and ability to keep pace with current trends in business.

Initially, they will facilitate your retreat or conduct a planning day or two with your partners or management leaders. Then they attend your monthly partner meetings or executive committee meetings (60 to 90 minutes per month via Skype or other virtual resource) to continually contribute and to hold you accountable. The firm budgets an amount for the 2-day planning session and another amount for the 12-month on-going involvement.  Result: You have a much better shot at actually getting things done, at moving your firm ahead, at recruiting and retaining top talent and developing a culture within your firm of continual change and improvement. That’s the culture the new workforce wants to experience.

  • Education is what remains after one has forgotten what one has learned in school.
  • Albert Einstein

Monday, April 7th, 2014

CPAs – Stick To Your Plan

Soon Busy Season will be over, one more week.

It will be followed by Coma Season, the 2 or 3 weeks following Busy Season when CPAs and their team members go into a walking/talking coma.  Their eyes seem glazed and they have a distant stare indicating that they are exhausted from Busy Season. For some serious cases, Coma Season can last a full month or more.

Next comes Retreat Season, the time when CPA firm owners gather at an off-site, lovely facility or location to plan what they need to do to become a more successful, profitable, well-known, talent magnet and client magnet firm.

Then comes the longest season of all, Procrastination Season, where anything and everything can get in the way of carrying-out the plans that everyone agreed upon and committed to during Retreat Season.

andrewIn a recent post by Andrew Argue on The Bean Counter site, he explained that he has been listening to an audiobook titled, The Ultimate Sales Machine. The author notes that the #1 factor in successful selling is “pig headed discipline”.  Check out his blog post and look at the picture depicting the path to achieving your plan and the reality of achieving your plan.

At your management retreat this year, identify ONE OR TWO initiatives (don’t try to fool yourselves into believing you will accomplish half-a-dozen things or more). Then agree to and commit to….. even pinky swear to the fact that this year you will use pig headed discipline to carry out the action steps needed to implement your initiatives.

  • It will not do to leave a live dragon out of your plans if you live near one.
  • J. R. R. Tolkien

Tuesday, February 11th, 2014

Millennials, Innovation and CPA Firms – Strange Bedfellows

When I read a recent article (Fast Company) about the current beliefs of Millennials the phrase, “strange bedfellows” came to mind. Although these days…. strange bedfellows probably means something completely different than my thought process. According to the dictionary it means unlikely companions or allies.

Some interesting thoughts were divulged according to Deloitte’s 2013 Global Millennial Survey. They sought comments about how business can innovate and impact society from those born after January 1982.

65% of respondents, who were located in 16 markets around the world, believe that their company conducts activities that benefit society. Is this just wishful thinking?

Millennials around the world don’t agree on exactly what societal changes are most pressing. Brazilians believe resource scarcity will be the biggest issue. In the U.S. and India they are most concerned about inflation. South African and many Western European millennials are worried about unemployment.

The majority of millennials believe they’re innovative people and they want to work for innovative companies. This is where the strange bedfellows thought entered my mind. Businesses (including CPA firms) that want to attract millennials need to emphasize their innovative ways (and positive societal impact).

I find that inside many CPA firms, leaders simply want to know what other firms are doing and then follow the herd. CPA partners have told me that they discuss the same things year after year at their partner retreat. Some firms have the same retreat facilitator for 10 or 15 years.

Of course, many progressive, forward-thinking firms actually are embracing change and leading the pack. I believe the simple reason is that they are able to implement. As we always said at my former firm… we want to be on the leading edge, not the bleeding edge. How about your firm?

Are your millennials innovative? Do you even ask for their input?  Please don’t squelch their innovative ideas!

 

 

Monday, August 26th, 2013

Your CPA Firm – Is It Focused Or Scattered?

I was recently reading about the advice Steve Jobs gave Larry Page, co-founder of Google, when he took on the role of CEO of Google in 2011. It comes from the book by Walter Isaacson.

“We talked a lot about focus. And choosing people. How to know who to trust, and how to build a team of lieutenants he can count on. I described the blocking and tackling he would have to do to keep the company from getting flabby and being larded with B players. The main thing I stressed was focus. Figure out what Google wants to be when it grows up. It’s now all over the map. What are the five products you want to focus on? Get rid of the rest, because they’re dragging you down. They’re turning you into Microsoft. They’re causing you to turn out products that are adequate but not great.” – Steve Jobs

As a CPA firm owner/leader:

  • What are you doing to keep your firm from getting flabby?
  • Are you larded down with B players?
  • Has your firm grown up? If so, has it turned out like you always wished it would?
  • Are you a fairly new firm? What do you envision for your firm?
  • Is your firm too scattered in it’s focus, trying to be all things to all people?
  • Are you building a team of lieutenants you can count on (succession planning)?
  • Are you adequate but not great?

Maybe you should use these questions as the agenda for your next partner retreat.

 

  • My job is to make the whole executive team good enough to be successors, so that's what I try to do.
  • Steve Jobs

Tuesday, June 25th, 2013

Partner (and Leadership) Retreats Are On My Mind

There has been a lot written about how to plan, prepare and organize your annual partner/leadership retreat.  My purpose today is not to rehash all of those details.

I have been involved in many, many partner and/or strategic planning retreats and always try to help firms get the best results for their significant investment.  Here’s what’s been on my mind lately:

  • Have a retreat every year, facilitator or not (better with a facilitator in almost all cases).
  • Try having one traditional retreat in May or June and then have another one-day retreat later in the year (mid-November) to be sure you are on track and still engaged in the action plan.
  • Involve non-equity partners, principals and even key managers to the first day of your retreat. On the 2nd day, include partners and principals in the morning and then end the retreat with just the equity owners in the afternoon.  That way the decision-makers can reflect on the day and a half and dig deeper if they need to.

Mixing things up and doing things differently from year to year keeps things fresh.

  • You can do anything, but not everything.
  • David Allen

Wednesday, March 20th, 2013

Get The Conversation Started – Ask Questions

question markPeople will usually speak-up if they are asked.

At first, they might not divulge everything that is on their mind. However, it is important to get the conversation started.

Asking once isn’t enough. Inside your CPA firm strive for a culture where asking and replying honestly is the rule of thumb, something that happens naturally.

Try this experiment. At this year’s partner retreat, your group will probably come up with a new initiative or project that you have learned at a firm association meeting or conference. The leadership group will probably discuss it, debate it and eventually agree upon a strategy. BEFORE you officially roll it out ask your team how this proposed decision by the partner group will affect them.

As you are planning your retreat, before the meeting date ask EVERYONE in the firm to submit what they think is the biggest issue that needs to be addressed by firm leadership in 2013. Just one question and encourage them to give you just one answer. If you think you will get more truthful answers, let them do it anonymously . If you want help, contact me and I’ll help you facilitate the survey.

If you identify that one big issue or new idea, ask EVERYONE in the firm to help solve the problem, initiate the new idea, or help carry through the implementation.

Give your valuable CPA firm team members some control over their own work lives.

  • Speak when you are angry and you will make the best speech you will ever regret.
  • Ambrose Bierce

Friday, February 22nd, 2013

Create A New Dispenser For Accounting Services

touch-upI was paging through a magazine last week when I saw an ad for Windex Touch-Up Cleaner. As with most things in life, it made me think of CPAs (yes, I’m weird that way).

Windex has been around for as long as I can remember. It’s one of those brands that people call glass cleaners even if they are another brand.  It’s rather like saying, “Make a Xerox copy.” when you aren’t using a Xerox brand machine. “Hand me the Windex” – means almost any glass cleaner.

So, the ad made me realize how creative the people must be at SC Johnson, the makers of Windex. If they can take a widely-accepted, well-known product and keep re-packaging it so that people will buy more, why can’t CPAs do the same?

Watch a 30-second commercial here. Now, consider your agenda for your annual firm day or partner retreat. How could you use your combined creative powers to re-package your firm, your services, or your culture to make your clients keep buying and to make your people keep buying-in to your firm vision?

  • We have to continually be jumping off cliffs and developing our wings on the way down.
  • Kurt Vonnegut

Thursday, December 27th, 2012

A More Enjoyable Annual Planning Session

Most consultants to the CPA Profession call them “retreats.”

Gary Boomer is known for modifying the meaning somewhat and calling the annual gathering of CPA firm partners/managers a “summit.” He notes that a “firm retreat” implies that you are looking to the past and moving backwards.  I like to call them simply “planning sessions.” Some are focused on strategic planning and some have a more “immediate needs” focus.

Traditionally, only firm owners attended the annual meeting of partners. Then, many years ago, owners realized the importance of adding the firm administrator to the list of attendees. At first, the firm administrator just took notes but they soon evolved to being a full-fledged participant because of their unique view of the actual operations of the firm and their insiders view of the staff. As firms have hired marketing professionals, they are often invited to at least a portion of the annual meeting of partners, as are key managers. My advice? Make them more inclusive rather than exclusive.

Progressive, well-managed firms identify the date and the facilitator for their annual planning session five or six-months in advance. That means you should book yours in January 2013 for the summer of 2013.

Boomer in his recent article in Accounting Today, challenges firm owners to break out of the CPA mold for these annual meetings. He advises that you make them more creative and fun. I couldn’t agree more! Have you had the same facilitator for the last 3 years? Time to change – inject some new and different thoughts into your meeting. Seek someone who has actually worked inside a growing successful firm in recent years (yes, that’s a plug for me).

Here are Gary Boomer’s bullet-points for a successful Summit. Follow the link, above, to read about each one.

  • Select a relaxing venue away from the office.
  • Encourage everyone to participate during parts of the firm summit.
  • Utilize a professional facilitator as your leader.
  • Start your firm summit with a positive focus exercise.
  • Work from an agenda and stay on time.
  • Avoid the numbers, stick to the concepts.
  • Keep minutes of the firm summit and share them with the entire firm.
  • Think strategically, rather than tactically.
  • Take breaks of 10-15 minutes every hour.
  • Mix the sessions in with activities such as golf, tennis or boating.
  • Invite outsiders, such as experts or even clients.
  • Name task forces for follow-up with a responsible person and due date.
  • Conclude the firm summit with a brief statement from all participants
  • Create a one-page laminated game plan.
  • Develop 90-day game plans and accountability reviews.

 

  • If you don't know where you are going, you'll end up someplace else.
  • Yogi Berra

Tuesday, December 4th, 2012

I’m Busy – I Have Three Meetings Today

According to Patrick Lencioni, author of the book, Death by Meeting, people hate meetings for two reasons. First, they are boring, painful and tedious. Second, meetings are unproductive.

In a Wall Street Journal poll, CEOs listed meetings as the single largest category of unproductive time on their schedules. Yet, as much as meetings are loathed, they are often critical to the success of a firm.

When asked about what he would say to a CEO that thinks meetings are a waste of time, Lencioni said:

“I’d say that CEO is failing. Anyone who leads and manages people needs to understand that meetings are critical to any organization, and there is no good excuse for bad ones. A bad meeting is a function of its leader.”

Most meetings are boring because they lack conflict. If you are leading firm meetings, you need to give your people something to care about, something worth engaging in conflict over. Raise their level of anxiety about what could go wrong if they don’t engage. And you need to raise these issues at the beginning of your meeting, before your audience checks out. The good news is that there are plenty of issues at every firm meeting that have the potential for productive, relevant conflict.

As a general statement, most accountants hate conflict and avoid it like the plague. Yet, conflict – lively discussion, differing opinions and airing all sides of an issue are invaluable in moving a firm forward. When partners (or other meeting participants) do not speak up and simply nod through meetings, you can bet the best decisions are not being made.

Read more from Lencioni here. Check out the meeting tools he offers on his site here.

  • Based on my interaction with CEOs and other executives, hatred of meetings is commonplace.
  • Patrick Lencioni